Satisfactory Academic Progress


Aspen University maintains a Good Academic Standing policy for all degree-seeking students to help monitor the student's progress throughout their degree program. Academic Standing is measured in qualitative terms. The qualitative evaluation is the student's cumulative Grade Point average (CGPA). Students who fail to maintain Good Academic Standing may be placed on Academic Observation or Dismissed from the University.

Cumulative GPA (CGPA)

Cumulative GPA is the weighted average of the numerical grade values for each completed course.

GPA Requirements

  • Undergraduate students must maintain a CGPA of 2.00 or higher Graduate students must maintain a CGPA of 3.00 or higher

Frequency of Good Academic Standing Evaluation

A student's Academic Standing is evaluated initially after 9 attempted credits at Aspen University, then subsequently at the end of each course. The Academic Standing evaluation is applied to the student’s current degree program regardless of the student's payment method. If a student is determined to be in violation of the Good Academic Standing Policy, the student will be placed on Academic Observation and notified by the Office of the Registrar.

Students will be contacted by the Office of the Registrar and placed on Academic Observation at the end of the course in which they fail to meet the Good Academic Standing requirements. Students on Academic Observation are required to meet regularly with their Academic Advisor to evaluate their Good Academic Standing status. A student will have nine additional credits to meet Good Academic Standing requirements. After meeting the Good Academic Standing requirements students will be removed from Academic Observation. If a student does not meet Good Academic Standing requirements after being placed on Academic Observation the student may be Dismissed from the University. Students who are Dismissed will have 60 days to appeal the decision. Contact the Office of the Registrar for the appeal process.

Federal Student Aid Regulations require the University to establish, publish, and apply standards to monitor a student’s progress toward the completion of their degree program, known as, Satisfactory Academic Progress (SAP). SAP is evaluated by the Financial Aid Office and is separate from the Good Academic Standing policy. 

Federal Student Aid Eligibility

To be eligible for Federal Student Aid, a student must be in Good Academic Standing and meet Satisfactory Academic Progress requirements.  

Frequency of SAP Evaluation

A student’s Satisfactory Academic Progress is evaluated initially after 9 attempted credits at Aspen University, then subsequently, at the end of the student’s academic year. 

Academic Year Definition

Degree Level Enrollment Status Minimum Weeks Minimum Credit Hours
Undergraduate        Full Time           30                 24
       Half Time           30                 12
Graduate        Full Time           30                 18
       Half Time           30                   9

Qualitative and Quantitative Measure

Satisfactory Academic Progress is measured by both a qualitative and a quantitative standard. 

The qualitative standard is based on meeting the minimum cumulative GPA required for the number of hours attempted. Cumulative GPA is the weighted average of the numerical grade values for each completed course.

The quantitative standard requires the student to have completed the required minimum percentage for the number of hours attempted. Pace of Completion is the percentage of total credits completed compared to the total credits attempted. 

Credits completed include courses where a passing grade was awarded or any Transfer Credits/Portfolio Credits awarded by the Office of the Registrar. Credits attempted include courses where a passing or failing grade was awarded, courses that ended in a Withdrawal, or any Transfer Credits/Portfolio Credits awarded by the Office of the Registrar.

Degree Level Hours Attempted Minimum % of Completion (Pace of Completion Minimum Cumulative GPA
Undergraduate   All (1+)                       67%           2.00
Graduate   All (1+)                       67%           3.00

For example, if a student attempted a total of fourteen (14) 3-credit courses, withdrew from two (2) and successfully completed 12 courses, the student would have successfully completed 36 credits [(14-2) x 3)] while having attempted 42 credits [(14 x 3)]. The student’s Pace of Completion is 36/42 = 85.7%.

Maximum Timeframe (Undergraduate Programs Only)

The maximum timeframe for completing a degree program is defined as 150% of the total number of credits in the degree program.

For example: If a program requires 120 credits to complete, the Maximum Timeframe for that degree program is 180 credits.

Financial Aid SAP Statuses

Eligible

A student will remain “Eligible” as long as they continue to meet the Satisfactory Academic Progress requirements and must maintain at least half-time enrollment status during all terms of their enrollment.

Financial Aid Watch

A student will be placed on “Financial Aid Watch” if they fail to meet the Satisfactory Academic Progress requirements. When a student is placed on Financial Aid Watch they have one academic year (see academic year definition above) to meet the SAP requirements in order to remain eligible for Federal Student Aid. Students who meet the SAP requirements after the completion of their Financial Aid Watch period will be reinstated as Eligible for Federal Student Aid. Students who are unable to meet the SAP requirements after the completion of their Financial Aid Watch period will become Ineligible to receive Federal Student Aid for their subsequent term(s).

Ineligible

If a student becomes “Ineligible”, they may continue their studies with a different payment method. When the student meets SAP requirements they may request a SAP review through the Financial Aid Office and may re-apply for Federal Student Aid.

Appeal Process for Financial Aid Probation Status

Students who are ineligible for Federal Student Aid due to failure to meet Satisfactory Academic Progress requirements may appeal to be placed on Financial Aid Probation. Financial Aid Probation status is applicable for one term only and the student is eligible for Federal Student Aid during this probation period.

A complete appeal must be submitted within 60 days of notification of the failure to meet Satisfactory Academic Progress requirements. If an appeal is not submitted within that timeframe the student remains ineligible for Federal Student Aid until SAP requirements are met. 

If the appeal is approved, the student will have one term to meet SAP requirements during which they are eligible to receive Federal Student Aid. Meeting SAP requirements at the end of the Financial Aid Probation period will result in re-instatement of the student’s eligibility for Federal Student Aid. Failure to meet Satisfactory Academic Progress requirements during the Financial Aid Probation period will result in the student becoming ineligible for Federal Student Aid until SAP requirements are met.

Contact the Financial Aid Office for information regarding the Satisfactory Academic Progress appeal process.

Regaining Federal Student Aid Eligibility

Students who have become ineligible for Federal Student Aid may have their eligibility reinstated by complying with the terms of Aspen’s Satisfactory Academic Progress policy.